Answered By: Chris Graves Last Updated: May 30, 2016 Views: 12
If you’d like to transfer paper records contact us with details and we can coordinate the transfer. It is advisable to contact us early in your planning stage to allow ample time to incorporate our advice into your plans. We also have boxes available for you to use to pack your records.
To prepare your boxes for transfer, kindly follow our steps below and use our box label template available here.
All boxes need a label. The labels should have the department name, brief description of the contents, filing sequence (if applicable), date range of records, and the box number on transmittal or total number of boxes in the series (e.g. Box 3 of 15). Refer to our template here.
LISTS OF BOX CONTENTS
All boxes need a list of so that, going forward, you can quickly locate the box should access be required. A printed copy should be placed inside each box. This will act as a backup if the label is lost or if the original electronic list is misplaced.